Executive Assistant in Santa Ana, CA at Volt

Date Posted: 3/4/2020

Job Snapshot

Job Description

Volt Workforce Solutions has partnered with a global automotive manufacturer in Fountain Valley to help identify a highly skilled Executive Assistant for immediate hire.

In this role you will manage all aspects of administrative tasks including planning and implementing projects for the division and coordinate the daily affairs of the division head.

Specific duties will entail:

  • Provide administrative support and front-line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects.
  • Assist division head and staff with expense report submission
  • Coordinate travel arrangements with Company’s corporate travel agency
  • Proactively monitor and analyze division budget spending and assist division with accruals and budget schedules.
  • Process & track all program related invoices, expenses and PR’s via JD Edwards.
  • Work with the division head’s direct reports to ensure goal setting and year-end evaluations are completed in a timely manner.
  • Maintain and update Outlook contact and/or email groups.
  • Review files/materials for accuracy and consistency.
  • Prepare and/or assist in preparation of reports and presentations as required by management.
  • Coordinate and schedule meetings internally and/or with clients and vendors.
  • Provide assistance in researching and analyzing division related information, if and when necessary.
  • Maintain and update division specific system/software
  • Provide administrative support for division managers and employees, if and when necessary.
  • Serve as Department Ambassador acting as liaison for all employee transfer/hiring processes.
  • Manage support desk and supply area.
  • Manage internal/external correspondence, handling highly confidential issues.
  • Provide office responsibility including but not limited to JD Edwards financial program, filing, meeting arrangements, report preparation and editing, HMA record management, AD HOC reports, telephone screening
  • Any other tasks and responsibilities, not limited to above, as assigned by the division head.

We are looking for someone with 2 – 4 years of recent and related executive support experience. Must be polished, professional, personable and can work with all levels of management. Bachelors degree is highly preferred but not required.

Pay rate is $30-35/hr.. Position is temporary in nature expected 6 months, possibly longer and also offers a foot in the door of a global company always looking for top talent to join their team.

To apply, submit resume today. Volt is an Equal Opportunity Employer.