Executive Assistant/Invoice Management Specialist in Meridian, ID at Volt

Date Posted: 2/23/2021

Job Snapshot

  • Employee Type:
  • Location:
    Meridian, ID
  • Duration:
    36 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
  • Contact Name
    Volt Branch
  • Phone

Job Description

Executive Assistant/Invoice Management Specialist

Start Date: ASAP

Pay rate: $25-30/hr DOE

Contract assignment 6 months or more! 


We are looking for an experienced, reliable, analytical and multi- task-oriented individual to support the invoicing process management and executive administrative needs of the VP, Brand, Marketing and Communications. This person is a bright, high-energy individual, with a passion to learn and contribute. Strong attention to detail, accuracy, confidentiality and ability to meet deadlines is a must. This person will work closely with procurement, accounting, marketing, communications, and account management colleagues, along with a range of advertising agency and vendor partners on a variety of invoicing and budget tracking projects, team events and special assignments. The ideal candidate possesses mature judgement in tackling initiatives with minimal direction while maintaining confidentially in their work.


  • Performs advanced invoicing management, vendor payment tracking, and budget tracking process for Brand, Marketing and Communications team
  • Performs advanced secretarial, clerical, and administrative duties.
  • Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies, and programs.
  • Assembles and analyzes information, prepares reports, manuals, agendas, correspondence, and memorandums.
  • Answers mail and inquiries on own initiative, follows-up with other departments to ensure that requests are carried out.
  • Coordinates activities across departments.
  • Arranges and makes notifications of appointments and travel reservations/arrangements.
  • Answers telephone calls, handles inquiries and/or transfers calls to appropriate party.
  • Validates and processes expense reports.
  • Prepares materials in final form from rough and involved drafts which may utilize frequent use of technical terminology and combine materials from several sources.
  • Plans layout of complex reports and statistical tables.
  • Performs other duties and responsibilities as assigned.


  • Experience working with Procurement on tracking statements-of-work and purchase orders
  • Minimum 3 years experience on executive admin support to a corporate VP or above
  • Experience with Workday or other similar enterprise finance and HR platform for invoice processing, accounts payable tracking and budget tracking
  • Experience with MS Excel for budget tracking, and other MS Office 365 products
  • Advanced computer skills and proficiency with Microsoft Office products (Excel, PowerPoint, Outlook, Teams, Word, SharePoint,) and the ability to learn new software applications to successfully complete projects and activities.
  • Strong written and verbal communication skills
  • Knowledge of business math and accounting practices
  • Knowledge of English grammar, spelling, and punctuation
  • Knowledge of modern office practices, terminology, procedures and equipment

Interested Candidates can apply by sending a resume via job board or via jobs.volt.com.