Executive Assistant in Everett, WA at Volt

Date Posted: 9/18/2019

Job Snapshot

  • Employee Type:
    Direct Hire
  • Location:
    Everett, WA
  • Duration:
    N/A
  • Date Posted:
    9/18/2019
  • Job ID:
    197727
  • Pay Rate
    $0.0 - $80000.0/Year
  • Contact Name
    Volt Branch
  • Phone
    425-201-1024

Job Description

An exciting DIRECT HIRE opportunity with a world leading electronics manufacturer supporting a VP and the Business Systems team.

Apply to schedule a time to interview with Volt to be considered for this role. 

Responsibilities:

• Coordinate all aspects of the Executives schedule, including domestic and international travel.

• Provide general support to the team, including ideation/organization of engagement activities, visa processing for team travel, new hire on boarding support and help organizing and setting up for large meetings.

• Communicate and coordinate early and clearly with other members of the leadership team and corporate leadership team to effectively plan schedules.

• Anticipate potential schedule conflicts and proactively deal with them before they become issues.

• Serve as gatekeeper of the Executives time, schedules, and information while maintaining a courteous manner. Must be able to maintain complete confidentiality regarding details of schedules and related information.

• Plan, coordinate, and execute meetings/gatherings ranging from several people to 80+ people

• Set-up video conferencing and other media technology as needed.

• Assist meeting attendees with all logistics.

• Understand Executives needs and work to meet them.

• Manage tradeshow booth registrations, booth set up logistics, productions and shipping of corresponding collateral materials, staffing, and event follow up.

• Manage the tradeshow calendar and project timelines

• Provide event planning and support, before and during some tradeshows

• Produce PowerPoint presentations, Word documents, and Excel spreadsheets. Import data from Excel into Word and PowerPoint.

• Maintain files.

• Answer/screen phone calls, monitor email, and sort mail as requested.

• Prepare, summarize, file and distribute weekly, monthly, quarterly and year-end reports.

• Work closely with staff to ensure deadlines are met.

•A Bachelor's degree in Business, Marketing, or equivalent

• 5+ years of relevant experience, previous experience supporting senior executives preferred

• Impeccable accuracy in formatting, spelling, grammar, and proofreading

• Strong skills in Microsoft Outlook, Microsoft Word (including table creation), Excel (including pivot tables) and PowerPoint

• Excellent oral and written communications skill • Ability to travel about 20% of the time

Position Traits:

• Professional and friendly demeanor

• Highly organized, able to work well under pressure, multi-task and deliver multiple priorities

• Extremely strong integrity and confidentiality

• Collaborative, team player; willing to jump in and do the work needing to be done

• Adapts and works well with change

To learn more about Volt, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.com.

Volt has over 60 years of staffing experience. We work with many of the Fortune 500 and 1000 companies to provide workforce solutions. We offer many direct hire full-time positions as well as many contingent/temporary positions. We offer our workers competitive pay and benefits, as well as educational programs and redeployment assistance.

Volt is an Equal Opportunity Employer.