Executive Assistant in Visalia, CA at Volt

Date Posted: 11/27/2019

Job Snapshot

Job Description

Volt Workforce Solutions is currently looking for a strong Executive Assistant  who will be responsible for performing a variety of administrative duties. The right candidate will be experienced, reliable and task-oriented. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. 

Volt Workforce Solutions is an equal opportunity employer.

ESSENTIAL RESPONSIBILITIES

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains an organized filing system of paper and electronic documents
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Coordinates executive communications, including taking calls, responding to emails and interfacing with clients
  • Prepares internal and external corporate documents for team members and industry partners
  • Schedules meetings and appointments and manage travel itineraries
  • Arranges events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events
  • Develops and sustains a level of professionalism among staff and clientele
  • Uphold a strict level of confidentiality

ESSENTIAL QUALIFICATIONS, REQUIREMENTS AND SKILLS

  • Minimum of 4 years’ experience as an Executive Assistant reporting directly to senior management
  • Bachelor’s degree preferred
  • Advanced Microsoft Office Skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Excellent writing and reporting skills
  • Exceptional interpersonal skills
  • Friendly and professional demeanor

*Candidates selected must meet all pre-screening eligibility requirements.

To learn more about Volt, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.com