Facilities Coordinator in Pasadena, CA at Volt

Date Posted: 6/4/2018

Job Snapshot

Job Description

Volt Workforce Solutions is looking for an Experienced Facilities Coordinator in the Pasadena area. 

Canidates must have experience in:

  • Facilities coordination and purchasing experience
  • Work order management and contractor/vendor coordination
  • Microsoft Office and ADOBE Reader

Job Duties:

  • Expected to document work procedures, conduct facilities walk through and audits, and complete action plans to maintain clean and safe environment.
  • Issue purchase requisition to initiate maintenance work orders
  • Coordinate and schedule contractor/vendor work
  • Meet/greet contractors, issue work permits
  • Complete documentation associated with vendor work; conclude vendor work by reviewing work done and ensuring safety and security of systems after completion of work.
  • Organize work orders and invoices to ensure proper payment for vendors
  • Walk through facilities exteriors and interiors to check condition of walls, windows, fencing, landscaping, lighting, plumbing, etc.
  • Arrange with contractors repairs/replacements as identified
  • Provide guidance to facilities coordinator to repair/replace minor issues, such as bulbs
  • Daily walk-throughs in high-traffic areas: kitchens, bathrooms, front desk, to ensure cleanliness and quality of work.
  •  Follow weekly and monthly inspection checklists to walk through facilities and issue improvement notices to stakeholders
  • Maintain inventory of supplies for kitchens and bathrooms
  • Work with day porters to ensure appropriate levels of stocking of consumables in kitchens
  • File purchase requisitions for supplies as needed
  • Set up Conference Rooms and Activity Room for special events – ensure adequate paper/pen/sodas/food/etc.
  • Document all HVAC system settings; ensure digital timers are accurate for holiday/weekend settings
  • Ensure electrical systems are not tampered
  • Maintain calendar for maintenance on building systems, and follow through with requests for maintenance – elevators, hydraulic lifts, rollup doors, generator, UPS, scale, fork-lifts, etc.
  • Establish and maintain schedules for lightbulb replacement and repair for ballasts
  • Ensure replenishment of seasonal flowers/landscaping and tree trimming
  • Semi-annual review of HVAC temperature settings for cold/hot conversion between seasons
  • Ensure roof readiness for rainy season – preventive maintenance of roof
  • Quarterly cleanup of roof drains

Volt is an Equal Opportunity Employer