Field Employee Pay/Bill Manager in Orange, CA at Volt

Date Posted: 7/8/2019

Job Snapshot

Job Description



Job Title: Field Employee Pay/Bill Manager

Location:                                                                            Shared Accounting Services

Department:                                                                      Field Employee Pay Team

Exemption Status:                                                           Exempt

Rate Band:                                                                       

Job Summary:    Manage processing of Timekeeping for field employees of Volt, ensuring timely and accurate pay to the employees and invoicing to our customers. Maintain adherence to Volt policies and procedures as well as State and Federal guidelines in the completion of the Pay/bill processes.  Provide tools and opportunities to staff to develop sound business processes to support all varieties of customer needs.

Duties and Responsibilities:

  • Ensure accurate and timely processing of Bill/Pay and/or Pay/Bill transactions, by utilizing the tools provided to manage the completion of weekly process cycles and coordinating with Branches/Programs/On-sites, Corporate and other accounting teams as required.
  • Provide support to Volt Branches/Programs/On-sites to develop effective processes that are customer driven
  • Provide reports and feedback on standard processes and projects
  • Maintain accounting and fiscal controls and procedures
  • Inform Management of any deadlines or projects at risk
  • Effectively and efficiently manage staff and all resources available, ensuring team has adequate resources and tools to maintain Volt Standards
  • Supervise team to ensure regulatory, Volt and Shared Accounting Services policies are followed.
  • Assist with the development of Budgets and Resource requirements for Team and Department, based on established procedures for projected Production and Projects.
  • Management and documentation of current and changes in business requirements and processes
  • Weekly Metric reporting to identify team efficiencies, identify issues, and trend analysis
  • Provide on-going training and support to team as needed to ensure staff achieves a high level of performance and development opportunities
  • Perform special assignments/complete projects as needed.
  • Resolve issues/concerns as they arise and on a proactive basis with in-house staff, Onsite staff, corporate staff, and Customers as needed.
  • Develop and maintain audit procedures and internal controls for all processes. Monitor and Audit staff compliance with established procedures
  • Create and administer annual reviews for subordinates.
  • Provide Management with feedback on ways to improve the work environment, procedures and work performed.
  • Perform all other duties as assigned and as required for the quality performance of Shared Accounting Services.

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification.  Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations, if required, so that qualified employees can perform the essential functions of the job.

Knowledge of:

  • General accounting principles and practices
  • Timecard/Payroll processes and principles
  • PeopleSoft applications or equivalent complex Accounting systems.

Skills and/or Experience:

  • 5 + years of work experience in the field or a related field
  • 2 + years experience in a leadership role
  • Bachelor’s degree or higher preferred
  • Ability to lead a team in performance of assigned tasks.
  • Database Software (Access, Beginner/Intermediate) and Spreadsheet Software (Excel)
  • Strong attention to detail.
  • Ability to maintain confidentiality of sensitive information.
  • Ability to collaborate with staff, peers, branches, corporate and customers as necessary to achieve objectives.
  • Ability to effectively communicate – both verbal and written.
  • Ability to manage time effectively, to demonstrate strong organizational skills and to handle multiple priorities.
  • Relies on experience and judgment to plan and accomplish goals.