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HR Administrator in Portland, OR at Volt

Date Posted: 12/7/2018

Job Snapshot

  • Employee Type:
    Direct Hire
  • Location:
    Portland, OR
  • Job Type:
  • Duration:
  • Date Posted:
  • Job ID:
  • Contact Name
    Volt Branch
  • Phone

Job Description

Volt has partnered with a leader in the transportation industry headquartered in Portland, to find their next HR Administrator. Excellent opportunity with a family owned company in business for over sixty years who has multiple locations throughout Oregon. This position will be based in Portland.

The HR Administrator is responsible for carrying out various payroll and human resources programs and procedures including: compensation and benefit administration, employment law issues, employee relations, and other items as assigned.


• Analyzes, prepares, and inputs payroll data. Uses automated system to produce accurate and timely bi-weekly payroll. Ensures compliance with all applicable state and federal wage and hour laws.

• Payroll processing includes: processing PTO & unpaid time off requests, commission statements, inputting information into Paycom payroll system, & posting payroll to general ledger.

• Coordinates with Accounting Manager to process expense report payments through Paycom payroll.

• Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, liability/accrual, etc.) for management, as well as any necessary governmental reporting.

• Maintains Paycom HRIS employee paperless database with all changes and updates.

  • Solves problems concerning payroll, answers inquiries, and enforces payroll policies.
  • Oversees the payment and compliance with wage garnishments as required by law, Workman’s Compensation claims, and return to work cases including light-duty.

• Handles unemployment claims as necessary (State Unemployment Offices).


• Manages programs such as health and dental insurance, life insurance, flexible spending plan, and short-term and long-term disability insurance. Process enrollment and termination paperwork, conduct monthly billing audits and reconciliation, answer participant questions, mail enrollment forms and cards to employees.

  • Administers plans such as health and dental insurance, life insurance, flexible spending plan, and short-term and long-term disability insurance.

• Administer the COBRA process from initial notification to billings, questions, and terminations.

• Administers & manages: 401(k) plan and reports.

• Manages employee Flexible Spending Plan (FSA).

• File and manage short & long term disability claims.


• Responsible for operational and technical personnel duties to include: assisting employees and the public with personnel information and interpretation of personnel policies and procedures.

Assists managers with pre-employment background checks & drug screens.

• Utilizes Paycom Applicant Tracking System and various job sites to recruit for open positions as needed.

• Conducts new employee orientation for dealership.

• Coordinates the monthly Head Count report for all companies.

• Assists with various employee/personnel projects.

  • Performs other related duties as required and assigned.


› Knowledge of processes and regulations that pertain to payroll, HRIS database management.

› Knowledge of business operations and administrative operations that pertain to human resources.

› Knowledge of business operations and administrative operations that pertain to benefits management.

Knowledge of computer applications and programs, including spreadsheets.

› Ability to communicate effectively both orally and in writing with employees, administrators, and the general public.

› Ability to handle confidential and sensitive information with tact and diplomacy in daily operations.

› Ability to establish and maintain effective and professional working relationships with employees, administrators and the general public.

› Ability to incorporate the company’s mission into day-to-day operations.


  • A minimum of 3+ years of experience processing payroll for an organization or human resources department.

  • A minimum of 3+ years of experience handling benefits administration in a human resources department.

• Bachelor’s Degree, Current enrollment or recent graduation from an accredited four year college or university with a degree in human resources or a related field.

Volt is an equal opportunity employer