Human Resources Assistant in San Diego, CA at Volt

Date Posted: 6/14/2018

Job Snapshot

  • Employee Type:
    Contingent
  • Location:
    San Diego, CA
  • Duration:
    96 weeks
  • Date Posted:
    6/14/2018
  • Job ID:
    121174
  • Pay Rate
    $0.0 - $18.0/Hour
  • Contact Name
    Volt Branch
  • Phone
    858-877-2308

Job Description

Volt Workforce Solutions is currently hiring for a HR Assistant for a well known manufacturing company in the San Diego area. 

Job Description 

This position is responsible for assisting and supporting HR professionals in Central Human Resources with a variety of human resource administrative and transactional tasks, including general office responsibilities such as filing, data processing, planning and organizing, and special projects. This may include assisting employees with pension related questions, data research and/or cleanup, updating HR intranet pages, utilizing spreadsheets for analysis, creating reference documents, problem solving, responding to employee inquiries, etc.

Duties May Include:

Pension/Investment

  • Scan pension/personnel documents into document retention system (OnBase)
  • Archive research (microfiche, OnBase, gold cards, etc.)
  • Manage and track retirements and coordinate communication with employees, HR personnel, and Supervisors/Managers
  • Upkeep retirement lists and retirement postings on the intranet
  • Subpoena responses (collect requested benefit & personnel documents and submit to paralegal)
  • Assist with ad hoc audits or data verification requests
  • Assist with communications and mailouts to employees/retirees
  • Coordinate, advertise, and facilitate retirement plan education seminars

Employee Recognition

  • Extract employee data from HRIS (PeopleSoft), and prepare data to capture accurate employee information for service award administration and processing
  • Respond to and solve service award inquiries, issues, or concerns
  • Update procedure documentation as needed

General HR Support:

  • Sending & retrieving boxes/documents from Iron Mountain
  • Assist with employee questions, issue resolution, and preparing and responding to data inquiries from external vendors
  • Assist with the preparation of presentations, info for web site, etc.
  • Assist with day-to-day document scanning
  • Assist all areas with coordinating events/training/seminars and general office responsibilities such as pick up & distribute mail, order paper, toner, supplies, printer maintenance, scheduling meetings, etc.
  • Miscellaneous projects on occasion

Minimum Qualifications:

  • Must have at least 2 years’ experience in an administrative or related position with similar responsibilities listed above
  • High School diploma or equivalent is required
  • Demonstrated work experience with highly confidential personnel information.
  • Demonstrated experience on taking initiative and being resourceful to solve problems with minimal to no supervision
  • Professional verbal and written communication skills are required
  • Proficient skills in MS Word, Excel and PowerPoint skills are required
  • Work experience in a HRIS is required
  • Excellent customer service skills are required
  • Demonstrated experience with accuracy, tracking information and researching and verifying information from multiple sources
  • Ability to learn new software and processes quickly and efficiently
  • General office experience, including working copy machines, fax, computers, filing systems, etc. is required

Preferred Qualifications:

  • Bachelor’s degree is preferred
  • Familiarity with PeopleSoft is strongly preferred  
  • Experience with employee benefit plans preferred

Minimum Education Level:

High School Diploma 

Minimum Years of Experience

1 to 3 

Volt is EOE