Legal Administrator in Chicago, IL at Volt

Date Posted: 5/10/2018

Job Snapshot

Job Description

Volt is currently seeking a highly qualified Legal Administrator to join one of our clients in Chicago, IL. Our client offers exciting job opportunities as one of the world's largest aerospace companies and by being a leading manufacturer of commercial jetliners and defense, space and security systems.

Job Description:

This position resides within the Law Department, and provides support to busy attorneys and paralegals in a variety of administrative areas such as: document/presentation generation and proofreading, travel arrangements and expense reporting, schedule management, and phone coverage.

Primary Responsibilities:

  • Manage calendars, coordinate meetings, teleconferences, WebEx meetings, and conferences.
  • Coordinate and process domestic and international business travel arrangements.
  • Monitor designated business traveler’s logistics, and generate expense reports.
  • Generate, revise, proofread letters, presentations, and correspondence.
  • Act as liaison and facilitate communications between the law department and clients, assess urgency of situation and determine appropriate action.
  • Review, assess, prioritize, monitor status of pending items, follow up and keep attorney/staff informed.
  • Handle appropriately communications of a sensitive and confidential nature.
  • Triage and organize all forms of communication as desired including incoming calls, messages and correspondence received.
  • Verbally and electronically communicate a wide variety of information to multiple audiences.
  • Plan and implement logistics for executive level internal and external meetings.
  • Process invoices, track department budgets and generate reports using spreadsheets and internal legal matter management system.
  • Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources.
  • Maintain files and correspondence using accepted legal office practices and company record keeping systems and procedures.
  • Provide back-up assistance to other Legal Administrators, as needed.

Education / Experience:

  • Bachelor's degree or higher and at least 5 –10 years’ experience preferred.


  • Experience providing administrative support to multiple customers such as executives, managers and staff members.
  • Experience in schedule management and travel or event planning preferred.
  • Experience making domestic and international travel arrangements and generating expense reports preferred.
  • Extensive work experience using Adobe Professional and Microsoft Office products including
  • Outlook, PowerPoint, Excel, and Word.
  • Demonstrated ability to work under limited supervision in a fast-paced environment, and perform multiple work assignments concurrently, often within a short period of time.
  • A positive, energetic, flexible, and team-oriented attitude.
  • Superior verbal and written communication skills including excellent spelling, grammar, punctuation, form and style, proof reading and editing skills.
  • Meticulous attention to detail with emphasis on accuracy and quality.

This is a contingent/temporary position offered through Volt Workforce Solutions. Volt offers competitive compensation, the chance to work with some of the world’s leading companies, and a staff committed to helping you take the next step on your career path.

To learn more about Volt, please visit: and to see more of our job postings, please visit:

Volt is an Equal Opportunity Employer.