Legal Administrator in St. Louis, MO at Volt

Date Posted: 3/5/2018

Job Snapshot

Job Description

Volt is currently seeking a highly qualified Legal Administrator/Legal Secretary to join one of our clients in Berkeley, MO. Our client offers exciting job opportunities as one of the world's largest aerospace companies and by being a leading manufacturer of commercial jetliners and defense, space and security systems.


  • Schedule management, utilizing advanced expertise with Outlook calendars and virtual resource tools to anticipate what information and data will be needed for appointments, meetings, and business travel.
  • Conference room scheduling, planning, supporting and implementing logistics for executive-level internal events, conferences, teleconferences, videoconferences, WebEx, internal training sessions, and customer meetings.
  • Expert presentation development support using tools such as Microsoft PowerPoint, Word, and Excel.
  • Responsibility for all logistics related to business travel using client policies and tools to ensure travel efficiency, including providing extensive detailed travel itineraries (both domestic and international), and collecting/compiling data to provide visibility of status for traveler's review and/or signature.
  • Generate expense reports and reconciling corporate credit card charges to ensure timely and accurate reimbursement, verifying payments to corporate credit cards.
  • Review, assessment, prioritization, and organization of communications, such as incoming calls, messages, and correspondence received.
  • Manage and organize files, located onsite and offsite as well as electronically.
  • Communicate and interface directly with internal customers and outside law firms through both written and verbal correspondence.
  • Create, maintain, and update litigation on Law Department databases and spreadsheets.
  • Provide back-up assistance to other Legal Administrators, as needed.
  • Assess the urgency of situations and determine appropriate actions, monitor status of pending items, provide follow up, and keep the attorneys, paralegals, and others informed by communicating a wide variety of information, as well as the ability to successfully build rapport in the course of performing such duties. Tasks include conducting research and generating reports, preparing legal correspondence and presentations, and maintaining various Law Department systems.
  • Self-starter who can effectively manage his/her time and tasks under limited supervision.
  • Learn client-specific software, including: Concur (travel/expense system), Passport (Matter Management System) and other databases.
  • Understand office workflow and applicable company policies and procedures will be necessary.

Education / Experience:        

  • High school diploma or GED and typically 4 or more years' related experience or
  • An equivalent combination of education and experience.

This is a contingent/temporary position (W2) offered through Volt Workforce Solutions. Volt offers competitive compensation, the chance to work with some of the world’s leading companies, and a staff committed to helping you take the next step on your career path.

To learn more about Volt, please visit: and to see more of our job postings, please visit:

Volt is an Equal Opportunity Employer.