Office Administrator / Marketing Coordinator in Charleston, SC at Volt

Date Posted: 5/24/2018

Job Snapshot

  • Employee Type:
    Contingent
  • Duration:
    12 weeks
  • Date Posted:
    5/24/2018
  • Job ID:
    36418
  • Pay Rate
    $15.0 - $20.0/Hour
  • Contact Name
    Volt Branch
  • Phone
    919/829-1660

Job Description

Volt has been a leader in the Staffing Industry for 60 years and currently has more than 100 branches nationwide to serve both our clients' and candidates' needs. We connect office professionals with leading employers in the area. Whether you are looking for a contract/temporary position or a direct hire, we are here to serve you. Find out more about us by visiting www.volt.com.

Volt is an Equal Opportunity Employer.

Position Summary

This position is responsible for executing a variety of administrative, clerical, marketing, business and office activities.  This position also oversees office services by organizing office operations, controlling correspondence, maintaining business systems, reviewing and approving supply requisitions, etc.

Essential Duties and Responsibilities 

  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Reconcile travel expense reports to supporting documentation, initiate inquiries as necessary and submit copies to AP and AR.
  • Coordinate trade show attendance, equipment and marketing material necessary for show success.
  • Manage trades how inventory.
  • Order business cards as needed.
  • Assist with signage, backdrops and displays for the trade shows.
  • Prepare packages (brochures, etc.) and provide support as necessary for periodic tradeshows.
  • Maintain current marketing and promotional materials inventory.
  • Work closely with the corporate office staff as required, sharing information and collaborating on projects, assignments or other tasks.
  • Work with senior managers or their designers to prepare newsletter.
  • Maintain and update the Company’s social media accounts, website and contact management system.
  • Maintain and coordinate one or more calendars, and schedule appointments and travel. Schedule in-person meetings and conference calls, reserving meeting space and equipment; make travel arrangements, coordinating flights, car rental, hotel accommodations, etc. as needed. Follow up on action items as needed.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensure efficient operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; coordinate equipment repairs as needed, maintaining equipment inventories; evaluating new equipment and techniques.
  • Opening, sorting, and distributing correspondence, including email, faxes, and other mail.
  • May review customer contracts/purchase orders.
  • May create customer invoices and review for accuracy.
  • May create vendor purchase orders and review for accuracy
  • May assist in research, ordering and shipping of customer holiday gifts and other customer marketing initiatives.
  • Sort and file correspondence, and perform miscellaneous clerical duties such as answering correspondence, writing reports.
  • Perform other duties as assigned.

Minimum Qualifications (Education, Experience, Skills and abilities)

  • Bachelor’s degree or equivalent combination of training, education, and experience that would provide the required abilities.
  • 2 or more years of experience working in similar administrative, marketing or high level clerical position.
  • 2 or more years of experience coordinating tradeshow events.
  • Social Media Marketing experience preferred.
  • Possess strong verbal and written communication skills.
  • Ability to work effectively and interact with all levels of staff and departments throughout the organization.
  • Ability to manage multiple projects and priorities effectively.
  • Proficiency working with Microsoft 365.
  • Proficient with MS-Word, Outlook, PowerPoint, Excel and accounting software.
  • Must be self-motivated and able to work independently with minimal supervision.

Work Environment

  • General office work
  • Position is administered in an extremely fluid, fast paced fashion with multiple high-priority demands

Physical Demands

  • This position requires the employee to sit, talk, hear, stand and walk.
  • Close vision for computer work
  • The employee must occasionally lift and/or move up to 25-30 pounds.