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On-Call Receptionist in Milwaukie, OR at Volt

Date Posted: 12/2/2018

Job Snapshot

  • Employee Type:
    Contingent
  • Location:
    Milwaukie, OR
  • Duration:
    100 weeks
  • Date Posted:
    12/2/2018
  • Job ID:
    129926
  • Pay Rate
    $0.0 - $16.29/Hour
  • Contact Name
    Volt Branch
  • Phone
    503-227-3332

Job Description

On-Call Receptionist

On Going Assignment

$16.29 Hourly

Supporting the North Clackamas School District

Milwaukie, OR

Part I: Position Summary:

This position provides secretarial and office management support for a major division or subdivision of the school district. Incumbent serves as the senior administrative/clerical staff member responsible for supporting the office administrator and, as appropriate, providing administrative leadership to the office staff.

Part II: Supervision and Controls over the Work:

  • Works under the supervision of a district office administrator(s). Work is controlled and/or guided by state stature and state administrative code, professional practice, school and district policies and procedures, and directions and expectations as established by the administrator(s).
  • Secretarial Support. Provides secretarial support to the office administrator and other administrative staff. Maintains appointment calendar to include scheduling and conflict resolution; schedules meetings.
  • Office Management. Greets visitors entering the office and provides direction, guidance, and direct assistance on routine matters and personal areas of responsibility. Answers telephone and respond to inquiries; screens telephone calls; or redirects call based on knowledge of the office and the district. Receives, routes, distributes, and as appropriate redirects mail to staff. Manages office budget, office supplies, and office equipment. Assist staff in the use of equipment and in appropriate office and administrative procedures.

  • Office Budget and Administration. Sets up and maintains office budget and expenditures, and related records such as purchasing and travel, and credit card use. Tracks budget and expenditures from multiple sources to include general fund, grant funds, ESD flow through funds, etc.
  • Office Inventory. Maintains office inventory records and supply orders, prepares requisitions, checks in supplies and materials, and arranges for purchase order payment. Collects, assembles, and maintains documentation on office production and workload data as required.

Minimum Qualifications:

  • Two years or post high school education preferably leading to an associate degree. At the discretion of the District, highly related and comparable experience in excess of that required below may be substituted for all or part of the two years of college/university education.
  • Three (3) years of progressively responsible office experience involving independence of action and decision-making responsibilities. For positions involving fiscal and/or bookkeeping responsibilities, the experience must include accounting and bookkeeping procedures. Related education above the high  level may be substituted for experience at the District’s discretion.
  • Must possess advanced secretarial, administrative, and clerical skills including typing and filing, and must possess knowledge of basic office equipment and technology, keyboarding skills of at least 40 words per minute, and skill in the use of office software for documents, spread sheets, presentations, and, as appropriate, data bases.

Desired Qualifications:

  • The employee must occasionally lift and/or move 25 to 50 pounds.
  • Employee may be required to interact with clients, customers, and staff who are emotionally upset, angry or distraught. In such interactions, employee must be able to maintain control and decorum and professionalism.

How to Apply: Email Maureen Wehrley at mwehrley@volt.com with your resume and the position title in the subject line.

Volt is an equal opportunity employer