Ops Clerical Representative in Larkfield-Wikiup, CA at Volt

Date Posted: 1/10/2020

Job Snapshot

Job Description

Ops Clerical Representative

Santa Rosa, CA

Sun - Thurs - Noon to 8:30

The warehouse clerical associate provides operational support to the receiving and shipping processes to ensure that records are produced and maintained in an efficient and timely fashion.


  • Data entry of daily shipping and receiving information.
  • Maintain all necessary files and documentation related to shipping and researches and resolves all shipping problems
  • Preparation and double checking of manifests for outbound shipments. Inspects merchandise to include checking for shortages and rejecting damaged goods.
  • Accurately and in a very organized fashion file and maintain files of shipping and receiving activity.
  • Maintain receipt manifest reference binder
  • Adjust manifests to maintain clean chain of custody reporting
  • Prepare documents for inbound product.
  • Communicates shortages of merchandise through proper channels to ensure accurate billing.
  • Ability to work as a backup in either our shipping or receiving departments with proper forklifts certification and lifting regularly.
  • Additional duties as assigned for the smooth operation of our shipping and receiving teams.
  • Prepares product for shipment to include packaging for safe shipping, plus labeling and marking.
  • Practices and adheres to established safety rules and policies, as well as, established housekeeping standards. Performs equipment safety review. Reports any violations or hazards to management immediately.
  • Maintain Unit of Measure and pack factor data in SAP B1
  • Assist with delivery planning - make customer calls to coordinate collections during deliveries
  • Works with warehouse staff and uses approved inventory control practices to ensure inventory system accuracy.
  • Facilitates end of run reconciliation process for packaging materials. Provides updated information from the inventory tracking system to support reports and communication for customers.
  • Supports appropriate cycle counting and physical inventory processes.
  • Other duties and responsibilities as assigned.

Qualifications / Knowledge & Experience:

  • Excellent computer skills, specifically Excel, Word, and Outlook, SAP B1 a plus
  • Physical ability to perform essential functions of the job
  • Good communication and interpersonal skills
  • Attention to detail; accurate and thorough
  • Ability to work quickly and efficiently
  • Team player
  • High school diploma or equivalent education and related experience
  • Proficient math skills in unit of measurement and multiplication, division, addition, subtraction
  • One to two years previous warehouse experience in distribution environment desirable
  • Experience operating distribution warehouse material handling equipment (see below)
  • Experience working in an electronic/computer work environment

Working Conditions/Physical Requirement:

  • Work performed in unheated and/or un-air-conditioned warehouse. Employee may be exposed to cold, heat, damp, or humid conditions. Will work around moving machinery, such as forklifts and pallet jacks. Will be exposed to exhaust fumes and paper dust. Noise level in work environment often loud.

Please note the following:

  • This is a W2 position.
  • Direct inquiries only.
  • No 3rd party submittals please.
  • This position is not available for Corp-to-Corp.
  • This position is not available for Associate Vendors

In today’s job market, "who you know" matters more than ever - and that is why you should get to know Volt. We are one of the world’s largest recruiting companies, yet our success is built one successful placement at a time. Each of our recruiters has niche industry expertise, committed to connecting top talent with respected companies.

For more opportunities, connect with us online at https://jobs.volt.com.

Volt Workforce Solutions is an equal opportunity employer.

Click on the Apply button to apply for this job or call 707-547-1660 to speak to a Recruiter.