Paralegal Level 3 - Legal & Compliance Support Associate in Oakville at Volt

Date Posted: 9/28/2018

Job Snapshot

Job Description

I am looking to hire a Paralegal III - Legal and Compliance Support Associate for our Client in Oakville, ON for approximately an 11 months' assignment, with the strong possibility of going long-term.


  • Title: Paralegal III - Legal and Compliance Support Associate
  • Employer: Volt Workforce Solutions Canada
  • Client: in the Financial sector
  • Work Location:  Oakville, ON, CAN, L6L0C4
  • Pay rate: $24.04/hr (T4) + benefits available
  • Length of Assignment: 11 months assignment + extension to a longer term assignment starting from 10/08/2018 to 09/27/2019 and onwards
  • Shift: generally from 8:30am-5pm EST (M-F) 
  • Hours per week (paid): 40hrs ; 8 hrs per day
  • Number of Openings: 1

**Qualified Applicants must be eligible to work without Employment Sponsorship in Canada**

**Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information**


  • The successful candidate will be responsible for providing administrative assistance for the Legal department at the Client's office.
  • With little guidance, administers information and data including file set up and data input, distribution of appropriate internal notifications, requisition of checks, and closure and storage of files.
  • Administers approval and payment of invoices including follow-up with vendors on errors and noncompliance with billing requirements.
  • Produces complex reports and responds to inquiries or requests of a complex nature with guidance of higher level Legal Process (LP) Administrators.
  • Prepares and drafts legal research documents
  • Conducts internal document research
  • Interviews Company personnel and drafts responses to discovery requests.
  • Independently writes legal briefs and drafts legal documents.
  • Acts independently and uses extensive legal knowledge obtained through experience to review and analyze legal documents.
  • Reviews pending legislation and analyzes current laws.
  • Independently communicates with external counsel or external contacts to obtain a specific outcome (i.e. negotiate a settlement).
  • Interviews potential witnesses.
  • Directs the search and retrieval of information from electronic and other files, and analyzes collected information for relevancy in responding to discovery requests.
  • Provides direct guidance to lower level Paralegals; may provide direct supervision of subordinate employees and/or team.
  • Other Duties:
    • Researches, analyzes, compiles, and synthesizes information related to various statutes, regulations, and case law.
    • Prepares and drafts legal research documents.
    • Assists attorneys on legal brief writing and drafting of legal documents.
    • Acts as the liaison between attorneys and other department or Business Unit personnel on legal issues.
    • Reviews pending state and federal legislation and analyzes current laws relevant to the business.
    • Identifies key issues and assists in drafting annual legislative priorities.
    • Reviews, proofreads, revises documents to help ensure compliance with applicable laws.

Major Duties:

  • Provides administrative assistance and support to the Legal department.
  • Regulates the content and use of standard form documentation (including independently reviewing and revising documents to ensure compliance with applicable laws).
  • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of attorneys (4 lawyers) and prepares documents for distribution.
  • Independently monitors, reviews, researches, analyses, compiles, synthesizes and reports on various laws, regulations, and case law which impact the business.
  • Primary department contact for records retention matters and coordinates department record retention process.
  • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.
  • Schedules meetings, coordinates travel arrangements and visas, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).


  • Superior attention to detail and accuracy, excellent organizational skills, time management skills, ability to multi-task and prioritize work.
  • Excellent team player.
  • Demonstrated ability to work collaboratively in a fast-paced environment.
  • Excellent writing skills, including grammatical usage, persuasive copy and style.
  • Administrative experience such as scheduling, planning, utilizing desktop load applications such as Microsoft Office, plus intranet and internet functions and ability to use various department specific programs.
  • Prior experience as an Administrative Assistant.
  • Ability to periodically work overtime to meet operational needs.
  • Assets:
    • University Degree or equivalent.
    • Legal Assistant/Law Clerk College Diploma or Certificate or equivalent.
    • Financial services industry experience and/or in-house law department experience
    • Prior experience providing administrative support to multiple professionals
    • Must be able to support the Office Hours of work from Mon-Fri 8:30am-5pm EST

Note: Volt Workforce Solutions Canada is committed to meeting the needs of applicants and employees with disabilities in a timely manner, and will do so by preventing and removing barriers to accessibility in support of the Accessibility for Ontarians with Disabilities Act. Please let us know if you need an accommodation during any part of the application and selection process.

Volt Workforce Solutions Canada is an Equal Opportunity employer.