Pay/Bill Specialist in Orange, CA at Volt

Date Posted: 7/8/2019

Job Snapshot

  • Employee Type:
  • Location:
    Orange, CA
  • Job Type:
  • Duration:
    0 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
    $40000.0 - $45760.0/Year
  • Contact Name
    Volt Branch
  • Phone

Job Description



Job Title: Pay/Bill Specialist


Location:                                                                            Orange, California

Department:                                                                      Shared Accounting

Exemption Status:                                                           Non-Exempt


Job Summary:    The Shared Accounting Pay/Bill Specialist is responsible for ensuring accurate and timely processing of payroll and invoicing to assigned customer base.

Duties and Responsibilities:

  • Coordinate with Customers, Web-Tools, branch offices & corporate departments to ensure accurate and timely of customized payroll and invoicing to Volt’s customers.
  • Problem Solve and Resolve issues/concerns as they arise on a proactive basis with branch staff, Customers and management  as needed.
  • Reconcile & Monitor aging for assigned accounts for successful and timely collection.
  • Identify trends and recurring issues, if any, in customer billing and escalate as necessary for process improvements.
  • Communicate with corporate departments, branches and customers as needed to improve processes for customer and business needs.
  • Participate in monthly and year-end accrual process, research questions for auditor as required.
  • Follow established policies and procedures to ensure all processing deadlines are met, inform supervisor in a timely manner if any deadlines are at risk.
  • Provide Customer Service both internally and externally, in an efficient and effective manner.
  • Provide management with feedback on ways to improve the work environment, procedures and work performed.
  • Perform all other duties and special projects as assigned and as required.

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification.  Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations, if required, so that qualified employees can perform the essential functions of the job.

Knowledge of:

  • General accounting principles and practices.
  • Payroll, Accounts receivable, billing processes and principles, account reconciliation techniques.
  • PeopleSoft applications or equivalent complex Accounting systems.

Skills and/or Experience:

  • 2 – 4 years’ experience in payroll/accounts receivable environment.
  • High-School Diploma or equivalent required
  • Strong Computer Skills
  • Data Entry Skills
  • Spreadsheet Software (Excel)
  • Database Software (Access, Beginner/Intermediate).
  • Strong attention to detail.
  • Ability to maintain confidentiality of sensitive information.
  • Ability to collaborate with staff, peers, branches, corporate and vendors as necessary to achieve objectives.
  • Ability to effectively communicate – both verbal and written.
  • Ability to manage time effectively, to demonstrate strong organizational skills and to handle multiple priorities.