Payroll Accountant in Vernon, CA at Volt

Date Posted: 2/28/2021

Job Snapshot

  • Employee Type:
    Direct Hire
  • Location:
    Vernon, CA
  • Job Type:
  • Duration:
  • Date Posted:
  • Job ID:
  • Contact Name
    Volt Branch
  • Phone

Job Description

Job Purpose

The purpose of the Payroll Accountant to support the Business, specifically the finance and accounting group in producing and developing relevant, accurate, legitimate payroll information in accordance with Federal and State Law. In certain instances, where applicable, support may be needed in other areas (i.e. AP/invoice processing), and information is expected to be prepared in accordance with US GAAP.

Essential Responsibilities

• Process all data and relevant forms to ensure employees are input in the Company’s payroll systems.

• Complete a weekly close of the Company’s payroll and process payroll on a bi-weekly basis.

• Ensure all checklists are adhered to when processing payroll data (i.e. new employee input checklist, payroll processing checklist, employee termination checklist).

• Ensure all processes are adhered to when processing payroll (approvals of timecards, processing/approval of PTO/Sick time, etc.)

• Process relevant state and federal payroll related requests on a timely and accurate basis (i.e. garnishments, ETP reports, CalRecycle compliance, etc.)

• Prepare any other reports or reconciliations/schedules as needed.

• Demonstrate appropriate understanding / working knowledge of Generally Accepted Accounting Principles (US GAAP) and internal controls and apply them.

• Establish and monitor the implementation and adherence and improvement of accounting control procedures and documentation.

• Assist in the period end close by following the period end close checklist associated with your assigned area.

• Assist in the development of practices to ensure efficient and accurate processing of data.

• Assist in the completion of the annual audit, tax returns and other required deliverables to various parties.

• Substantiates transactions by appropriately reviewing relevant documents.

• Identify critical areas of improvement by providing a well-documented and explained case.

• Ad hoc projects as needed.

• Invoice processing, includes, but is not limited to functions of:

o Sorting through all applicable invoices that are received by the Company.

o Adhering to the Company’s document retention and invoice management policies.

o Reviewing all invoices for unusual items and ensuring invoices pertain to legitimate business transactions.

o Ensuring all invoices are entered for pre-existing vendors that have been entered in accordance with the Company’s new vendor authorization policy.

o Entering all invoices in our accounting system on an accurate basis (in reference to amounts, vendors, departmental coding, dates, payment terms, GL account etc.)

o Ensuring we follow three-way matching for all our invoices (matching all invoices to the purchase order and packing slip).

o Following up on any invoice differences on a timely basis and reconciling the differences appropriately.

o Review the payables listings (summaries and details) for accuracy and deliver to the Senior Accountant on a weekly basis for review.

• Responsible for compliance with food safety and Good Manufacturing Practices (GMP) requirements.

• Adhere to applicable prerequisite programs (PRP) per HACCP requirement.

• Other duties as assigned.

• An undergraduate degree is highly preferred, preferably in one of the business-related disciplines (accounting is preferred).

• Strong history of performance in education and at work.

• Must be able to read and write in English, as well as basic proficiency in math.

Knowledge, Skills, and Abilities

• High attention to detail is required.

• Knowledge of accounting practices, principles and controls.

• Ability to convey communications clearly and concisely with all levels and functions.

• Demonstrated experience working with an MRP (Microsoft Dynamics is preferred).

• Experience working with a payroll platform (i.e. ADP)

• Proficiency in Microsoft Office Suite, internet, e-mail.

• Ability to tolerate an ambiguous environment.

• Strong work ethic with a positive, can-do attitude and the desire to continually improve processes and contribute to the Company’s success.

• Independent worker, analytical and very reliable.

• Ability to complete tasks on time at a high level of quality.

• Maturity, professionalism and a high level of discretion are required.