Project Coordinator in Fairfield, CA at Volt

Date Posted: 11/13/2018

Job Snapshot

  • Employee Type:
  • Location:
    Fairfield, CA
  • Duration:
    12 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
    $15.0 - $23.0/Hour
  • Contact Name
    Volt Branch
  • Phone

Job Description

Project Coordinator – Engineering

Lake Oswego, OR

Full Time, M-F 8am-5pm

$15-$25 DOE

6 months (possible temp to hire)

  Job Summary:  We are actively searching for a Project Coordinator for our client.  This position will be located in their Lake Oswego, OR office and will be a full time temporary position.  This position is available now and anticipated to last 6-8 MThs.  Due to their growth, this position could become permanent after six Months.

Our client is a leading Engineering, systems integration, and IT consulting firm, capable of providing complete operating solutions for consumer products, life sciences, and other industrial sectors. They provide engineering, project management, regulatory compliance, and other technology services to the world’s leading companies. The organization is staffed by over 1,400 engineering and technical specialists, operating from over 40 global offices in the US and India.

This position supports the engineering project teams as they manage the execution of our external client projects.  In this capacity, this position communicates with the Project Managers, Project Team members, internal and external clients, vendors and other support teams to reach the goals of the client, is proficient in utilizing the project management software Procore and supports the firm’s documentation / communication processes.


  • Support and coordinate activities/processes associated with Procore, for both local and regional projects.
  • Provide document control support to prepare, edit, proof and pdf final documents to be stored in the project documents tool within Procore.
  • Coordinate the documentation of transmittals/ covers within Procore prior to being sent out of the office.
  • Coordinate the documentation of the drawings and issuance through the documents tool within Procore.
  • Coordinate the documentation of specifications and table of contents issuance within Procore.
  • Support the project team with reporting project status on a regular basis.
  • Receive, log and submit RFI’s to the necessary recipient.  Communicate the final RFI response to the project team.
  • Receive, log, scan and distribute submittals within Procore.
  • Assist in submitting Bid Packages through the bidding tool in Procore.
  • Set-up Bidders with the necessary permissions and within the specific bid project.
  • Provide procurement support and coordination to the project teams during the development, input and approval routing process.
  • Assist in documenting the projects approved purchase orders and subcontracts in the commitments tool on Procore.
  • Coordinate the approval routing process of supplier invoices, routing through the submittal tool.
  • General administrative support tasks, such as travel arrangements, phones, onboarding, running prints, etc.


  • 5+ years overall administrative or project coordinator work experience, preferably supporting engineering or construction teams
  • Ability to work in a team setting or independently
  • Advanced knowledge of all Microsoft Office programs (Excel, PowerPoint, Outlook, Word, etc.), expertise with web-based applications, and strong communication skills are a must (written and verbal).
  • Experience with Procore or other project management software preferred


Associates or Bachelor’s degree in Business Administration, Accounting, Communications or related degree is desired, but is not required.  Equivalent appropriate work experience is highly desired and can be substituted for a degree.

How to Apply: Email Maureen Wehrley at with your resume and the position title in the subject line.

Volt is an equal opportunity employer