Proposal Writer in Cary, NC at Volt

Date Posted: 3/1/2018

Job Snapshot

  • Employee Type:
  • Location:
    Cary, NC
  • Job Type:
    Marketing & Sales
  • Duration:
    12 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
    $40.15 - $45.16/Hour
  • Contact Name
    Volt Branch
  • Phone

Job Description

Volt Workforce Solutions is looking for a Proposal Writer for one of the leading pharmaceutical distributors in North America. After reading the job info below, if interested, email an updated resume (in Word format).

Job Title: Proposal Writer

Location: Remote

Position Summary
Position Summary:
The Proposal Writer supports unsolicited proposals as well as responses to Requests for Proposals (RFPs), Request for Information (RFIs) and questionnaires (ICD-10, security and technical) under the direction of the Proposal Manager or Sr. Manager. The Proposal Writer manages multiple projects simultaneously in the following areas:
• Provide project management, writing and editing expertise while acting as the focal point for the sales representative and other field team members throughout the duration of an assigned response.
• Lead maintenance of database and maintains database content of one product line (in collaboration with other team members)
• Develop and update tools for field, including do-it-yourself price proposals and model RFPs
• Identify opportunities for improvement in team operations and output
• Provide oversight of, and quality check for, submissions requiring fulfillment support

The Proposal Writer works with many departments and levels across the organization to ensure appropriate proposal responses, e.g., product management, services, sales and account management for content and senior management to obtain sign-off.

Key Responsibilities:
1. Provide project management, writing and editing expertise while acting as the focal point for sales representatives and other field team members throughout the duration of an assigned response. – 50%
• Read and analyze proposal request
• Formulate project plan with clear expectations of proposal objectives and team member responsibilities (including responsibilities of others in the organization)
• Research prospect, opportunities, competitors, contracts and other information via the Internet
• Facilitate all communications, ensuring all deadlines and quality controls are met.
• Conduct first pass of each proposal using content database and past responses
• Strive for up to 80% of answers completed before calling on others within the organization
• Coordinate completion of required forms and collection of standard information (e.g., firm financial information) for inclusion in proposals
• Provide comprehensive writing & editing expertise to ensure accuracy and quality of response (e.g., edit final document, write executive summaries and responses to specific questions)
• Track issues/resolutions, analyze proposal inputs from team and work with production staff to manage/conduct final production/delivery.
• Ensure delivery and archiving of final proposal
• On most complex proposals, collaborate with senior writer or proposal manager as part of writing team.
2. Maintain database content (in collaboration with other team members) – 25%
• Load edited/new content related to product line assigned
• Attend product management and marketing sessions to learn about new enhancements and to ensure content accurately reflects new and coming software.
3. Update tools for field, including do-it-yourself proposals and model RFPs – 10%
• Stay abreast of developments for assigned products through engagement with Product Management, participation in regular training and reading product and marketing updates
• Update templates as needed to reflect product, message and branding updates
4. Provide oversight of, and quality check for, submissions requiring FedEx fulfillment support – 5%
• Complete fulfillment instructions
• Create binder covers, CD, etc.
• Check submission against instructions
5. Identify opportunities for improvement in team operations and output – 5%
• Manage post-delivery debrief when appropriate to collect lessons learned
• Share learnings from APMP conferences, cross-Change Healthcare Forum and trainings with team
• Proactively identify ways to improve proposal content (e.g., messaging)
• Proactively identify ways to make processes more efficient, reliable or automated
• Document and test team processes as assigned.
6. Participate in ad hoc projects in support of Proposal and Strategic Marketing objectives – 5%
• Participate in research projects
• Provide writing and editing help when needed across Marketing
• Work on short-term Marketing projects as assigned

Minimum Job Qualifications:
• Education: BS/BA degree in Marketing, Communications, or Liberal Arts preferred.
• 2 to 3 years of experience writing proposals for a healthcare and/or technology market, or related experience.
• RFP software experience, Qvidian preferred.
• Strong proficiency in Microsoft Office Tools and content management software. Knowledge of any graphics software is a plus.

Specialized Knowledge/Skills:
• Ability to manage projects independently with good judgment regarding when to ask for help
• Ability to network throughout matrixed organization to obtain answers to question
• Excellent communication skills (email and phone)
• Exceptional writing and editing skills
• Excellent project management skills
• Ability to communicate at all levels of the organization to ensure successful RFx response
• Must be detail-oriented and can multi-task

Work Schedule
Schedule will be at the discretion of the candidate based on project fulfillment expectations set by management.
Position will require 20-30 hrs/wk on average, but may allow up to 40 hrs/wk on occasion based on the needs of the business.

As a Volt employee, you can expect the highest level of support.  We have a long-standing tradition of developing lasting and mutually beneficial relationships with our employees.  Contact a Volt representative by applying to this posting online for immediate consideration. Submit your resume today! To learn more about Volt, please visit: and to see more of our job postings, please visit: Volt is an Equal Opportunity Employer.

Pay Rate is based on experience.