Shipping Administrator in Vista, CA at Volt

Date Posted: 1/12/2021

Job Snapshot

  • Employee Type:
  • Location:
    Vista, CA
  • Job Type:
  • Duration:
    24 weeks
  • Date Posted:
  • Job ID:
  • Contact Name
    Volt Branch
  • Phone

Job Description

Shipping Administrator needed in Vista, Ca.

Join the Volt Workforce Solutions Team for this role

Submit your resume today for consideration

For the Billing & Shipping Admin position we require previous warehouse experience, resume and availability to interview.

Job Description

  • The Shipping Administrator position is responsible for the day to day operation of billing and shipping product and maintaining an accurate accounting of all shipping transactions.
  • Invoices all shipments
  • Prepares all bills of lading, shippers’ letter of instructions, and all other shipping documentation as required per shipment.
  • Assists with outgoing shipping/traffic activities to ensure accuracy, completeness, condition, and timeliness of shipments.
  • Responsible for negotiations with freight companies and freight forwarders for domestic and foreign shipments of product. 
  • This position assists with ordering crates and packaging to insure that we have the right packaging available to meet our ship date requirements.
  • Works with freight companies to resolve all billing discrepancies.
  •  Supports Customer Service Department and sales representatives by calculating estimated weights, dimensions, shipping charges and transit times to international and domestic destinations.
  • Works directly with customers and shipping companies to resolve all shipping claims.
  • Negotiates with freight companies and freight forwarders for the best rates and schedules for both domestic and international shipments.
  • Parts order entry
  • Problem solving skills for a range of situations from late deliveries, field problems, difference of counts on order, etc.  This position requires a professional to communicate professionally and resolve the issue while communicating both internally and externally with team members, suppliers and customers.
  •  Teamwork – The job holder will participate in cross-functional teams and must be the type of person who fosters teamwork.
  • Multi-Tasking – The job holder must be able to multi-task; that is work on several projects at one time.

Computer Skills –

  • Macola ERP experience a plus
  • The job holder must be computer-literate and proficient in the Office suite of programs (Word, Excel, Access, Project). 


High School Diploma

AA degree a plus

Volt is EOE