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Shipping and Receiving Administrator in Indianapolis, IN at Volt

Date Posted: 11/19/2018

Job Snapshot

  • Employee Type:
    Direct Hire
  • Job Type:
  • Duration:
  • Date Posted:
  • Job ID:
  • Pay Rate
    $0.0 - $50000.0/Year
  • Contact Name
    Volt Branch

Job Description

Volt Workforce Solutions is looking for a Shipping & Receiving Administrator for a direct hire opportunity.  The ideal candidate for this position is self-motivated, hard-working, and dependable.

The Shipping & Receiving Administrator will verify and record all incoming and outgoing shipments. The Administrator will be responsible for coordinating, monitoring and tracking all customer deliveries form order to fulfillment with complete accuracy. 

More specifically this position includes, but is not limited to, the following responsibilities and functions:

  • Manage the daily order process and prioritization of all customer orders with urgency and accuracy to meet target shipment goals with zero error rate;
  • Effectively communicate with production personnel, customer service, dispatchers to provide excellent service and support via phone and email;
  • Perform proper planning in anticipation of peaks in orders, inventory changes and provide management with weekly updates based on demands;
  • Analyze and prioritize trucking demands, properly track stock deliveries and perform necessary audit checks;
  • Ability to clearly and concisely communicate specific needs and general issues to plant leadership;
  • Provide administrative assistance to the operations management team as needed;
  • Performs all other assigned duties.


  • Knowledge of Shipping and Receiving process in manufacturing environment; other areas of consideration are Purchasing, Logistics and Transportation;
  • Clear and effective verbal and written communication skills;
  • Positive attitude, high touch customer service and support and high attention to detail;
  • Be a self-starter and be able to perform task with minimal supervision;
  • Proficient in Microsoft Office Skills, specifically Excel and Outlook;
  • Previous experience with Oracle ERP software systems and Transportation Management Systems;         
  • Experience with coordinating truck loads/less than truckloads a plus.


  • Dependability: Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, meets attendance/punctuality requirements;
  • Attention to Detail: Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently;
  • Working Safely: Respects and follows safety policies and regulations; scans the environment for things that may pose a safety risk; encourages others to utilize safe and healthy work practices;
  • Qualitv:  Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems; and
  • Integritv/Ethics: Deals with others in a straightforward and honest manner; is accountable for actions; maintains confidentiality, supports company values, conveys good news and bad.

Physical Demands

While performing the duties of this job, the employee is occasionally required to do one or more of the following, separately and/or together: stand; walk; sit; use hands, fingers and arms. Specific vision abilities required include close vision, distance and depth perception.

Work Environment

The duties of the position primarily involve work to be done in an office setting with occasional time spent on the manufacturing floor, where noise, dust and exposure to moderate to extreme temperatures are common.

The foregoing summaries are representative of the knowledge, skill, and/or abilities required to perform the essential functions of the position. Successful candidates must be able to successfully demonstrate the foregoing, with or without reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.

Please apply to position or contact Debbie Linville at 317-599-4893 for any questions and more details regarding this position.

Volt has been serving some of the nation's strongest companies for over 60 years. As a Volt employee, you can expect the highest level of on-site support. We have a long-standing tradition of developing lasting and mutually beneficial relationships with its employees.

Volt is an Equal Opportunity Employer