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Sr Legal Receptionist & Switchboard in Washington, DC at Volt

Date Posted: 6/11/2019

Job Snapshot

Job Description

Volt is looking for a Legal Receptionist in the Washington DC area.

Qualifications:

  • High school diploma required. –
  • Three (3) years of related business experience preferred, strong preference for Admin and switchboard experience particularly in a law firm/legal environment. –
  • Associate Degree or Bachelor’s degree preferred. –
  • MS Office Suite experience, specifically Word and Excel. –
  • Excellent customer service skills and detail oriented. –
  • Ability to handle multiple tasks simultaneously. –
  • Demonstrated organizational and communications skills. –
  • Professional competency. -

Responsibilities: 

  • Provides exceptional service within a Legal office/environment by greeting/assisting all visitors and answering and handling incoming calls for the customer/business.
  • Also performs administrative duties as necessary.
  • Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services. –
  • Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach. –
  • chedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times. –
  • Answers all incoming telephone calls made to the firm –
  • Engages in company and community service events or firm initiatives, philanthropies. –
  • Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required. –
  • Prepares documents, maintains files and calendars, schedules appointments and meetings as required. - Prepares legal documents and correspondence from draft
  • Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and/or questions. –
  • Serve as firm concierge in regard to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc. –
  • Maintain professional appearance and cleanliness of firm lobby. –
  • Orders supplies when necessary, organize supply room, supply closets etc. –
  • Performs light hospitality when necessary, coffee, water, order food, drinks. –
  • May be responsible for assisting with issuing and keeping track of customer property (ID badges, cellular phones, phone/address book, Company directory, etc.).

Volt is an equal opportunity employer