Supply Chain Administrative Assistant in San Diego, CA at Volt

Date Posted: 9/5/2018

Job Snapshot

  • Employee Type:
  • Location:
    San Diego, CA
  • Duration:
    100 weeks
  • Date Posted:
  • Job ID:
  • Pay Rate
    $0.0 - $20.0/Hour
  • Contact Name
    Volt Branch
  • Phone

Job Description

Volt Workforce Solutions is looking for someone who is self-directed with excellent communication skills in San Diego, CA. Our client is a leading manufacturer of gas powered turbines and they need a highly motivated individual to support the Supply Chain Department.

Location:  San Diego, Ca 92101
Length of Assignment:  5 month contract
Pay Rate:  $22 hr

Nature and Scope
This position performs complex administrative tasks, identifies and solves problems requiring discretion and exercise of independent judgment.  Assignments are given with specific objectives and possible problems identified. 

Work is performed with little or no direction, but in accordance with departmental priorities and company policies.  Position requires knowledge of work procedures in related areas of Supply Chain.  Responsibilities may include working in a team environment and/or serving as a backup to other team members. 

Position may also include leadership responsibilities to team members.  Must have excellent computer skills and advanced skills in various software packages.  Incumbent is a key contact for the assistance/training of peers and departmental personnel on policy, procedures, equipment, and software. Contacts include internal and external clients, technical personnel, and various company personnel. This position will report directly to a Supply Chain Manager and/or Director.
Principle Accountabilities
Principle accountabilities may include, but are not limited to:
Coordinate and perform complex administrative tasks, often of a confidential nature, using department procedures and Solar's policies.  Prioritize own workload and establish administrative methods and procedures for functional area and related administrative support.
Compose and prepare detailed reports, presentations, correspondence, meeting minutes, spreadsheets, processes including the use of graphics and text art.
Exercise some independent judgment in initiating, planning, coordinating and implementing a variety of large projects or functions. Plan and organize off sites, including price negotiations for equipment rental, catering services, and banquet room fees.
Use advanced computer skills for various software packages including set up and maintenance of databases.  Create and generate purchase requisitions and maintenance requests.  Use advanced features of electronic mail and time management.
Maintain multiple calendars for management and conference rooms; coordinate, plan, organize meetings, programs and events; make travel arrangements which may include hotel rooms and car rentals.
Setup and maintain specialized resource files.  Authorize limited departmental expense and cost control for supplies, purchase requisitions, p-card requests, check requests and department purchases.
Provide guidance and support in executing Non-Disclosure Agreements with our Suppliers as requested.
Execute requests for Supplier Access Requests to ensure that Suppliers are meeting the required Information Security guidelines and Global Employee updates.
Maintain and request folder access as required to shared network drives.
Support the business with Dunn and Bradstreet Financial Reports as required.
Solicit and maintain Supplier Insurance Certifications and update the Supplier Gate Pass Log as required.
Support the business with the upload and maintenance of the Indirect Contracts Repository.
Provide support with data cleanup activities associated with Supplier Master Data and internal data attributes to ensure data integrity.
Provide support with scheduling of interview candidates.
Provide SOx Audit support for purchase price changes and Supplier Master Data additions/changes.
Update and maintain accountability matrices and contact lists.
Manage the Target Documentation required for Financial review quarterly.
Support for Supply Chain BAAN functions (purchase order updates; freight charge & 3rd party inspection invoicing; Supplier follow up reporting; PFEP and Safety Stock reports)
Daily account disable/delete (exiting employees) ? 

Minimum Requirements
- High School Diploma or GED
- 3-5 years administrative experience in a corporate environment
- Proficient in Microsoft Office Suite (Word, Excel and Access), email and internet
- Strong communication skills, both verbal and written (ability to write, speak and interact clearly and professionally)
- Strong organizational skills, both analytical and problem solving, and the ability to work with confidential documents
- Extremely organized; strong multi-tasking and time-management skills

Preferred Qualifications
-Intermediate knowledge of use of ERP systems, calendar management, reporting/metrics databases, and Quality Management systems

Minimum Education Level
-High School Diploma

Minimum Years of Experience
-3 to 5

Volt is EOE