Time Keeping Manager in orange at Volt

Date Posted: 8/26/2019

Job Snapshot

  • Location:
    orange
  • Date Posted:
    8/26/2019
  • Job ID:
    656

Job Description


What makes a company great? It's a question our founders asked over sixty years ago when Volt began as a small technical writing business. In its earliest days, Volt played a key role in American innovation, including providing technical documentation for the Atlas Missile Project. As the company grew, we saw an opportunity to fill a critical need for our clients by providing contingent personnel services and this part of the business quickly developed into the core of Volt's service offerings.

The Manager, Time Keeping manages and ensures timely processing and accurate pay to the employees and invoicing to our customers. Maintain adherence to Volt policies and procedures as well as State and Federal regulations in the completion of the Pay/bill processes. Provide tools and opportunities to staff to develop sound business processes to support all varieties of customer needs. Pay Bill transactions for field employees of Volt includes:

  • manual timecards in standard Volt and various customer formats
  • sick pay in accordance with various state and city regulations, multiple vacation pay programs, multiple holiday pay programs, bonus payments
  • payroll adjustment processing
  • ensures payments are made in accordance with various state, city and federal guidelines
  • manages payroll help desk for field employees



Duties and Responsibilities:

  • Ensure accurate and timely processing of Pay/Bill transactions, by utilizing the tools provided to manage the completion of weekly process cycles and coordinating with Branches/Programs/On-sites, Corporate and other accounting teams as required.
  • Provide support to Volt Branches/Programs/On-sites to develop effective processes that are customer driven
  • Maintain and manage the company's Field Employee helpdesk within agreed upon SLA's, satisfactorily resolving employees questions about their pay
  • Provide reports and feedback on standard processes and projects
  • Maintain accounting and fiscal controls and procedures
  • Inform Management of any deadlines or projects at risk
  • Effectively and efficiently manage staff and all resources available, ensuring team has adequate resources and tools to maintain Volt Standards
  • Supervise team to ensure regulatory, Volt and Shared Accounting Services policies are followed.
  • Assist with the development of Budgets and Resource requirements for Team and Department, based on established procedures for projected Production and Projects.
  • Management and documentation of current and changes in business requirements and processes. Continuous review of processes and redesigns where appropriate to drive efficiency and quality
  • Weekly Metric reporting to identify team efficiencies, identify issues, and trend analysis
  • Provide on-going training and support to team as needed to ensure staff achieves a high level of performance and development opportunities
  • Perform special assignments/complete projects as needed.
  • Resolve issues/concerns as they arise and on a proactive basis with in-house staff, Onsite staff, corporate staff, and Customers as needed.
  • Develop and maintain audit procedures and internal controls for all processes. Monitor and Audit staff compliance with established procedures
  • Create and administer annual reviews for subordinates.
  • Provide Management with feedback on ways to improve the work environment, procedures and work performed.
  • Perform all other duties as assigned and as required for the quality performance of Shared Accounting Services.


The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations, if required, so that qualified employees can perform the essential functions of the job.
Knowledge of:

  • General accounting principles and practices
  • Timecard/Payroll processes and principles
  • PeopleSoft applications or equivalent complex Accounting systems.



Skills and/or Experience:

  • 5 + years of work experience in a high volume, complex transactional environment which may include but not limited to Staffing or PEO industry or Accounts Payable / Accounts Receivable / Payroll departments
  • 2 + years' experience in a leadership role, skilled at leading and managing a large team
  • Bachelor's degree or higher preferred
  • Ability to lead a team in performance of assigned tasks.
  • Ability to review, redesign and manage complex and varied processes with a high volume of transactions
  • Ability to design, maintain and monitor process controls
  • Knowledge and understanding of how to effectively utilize automaton tools (may include but not limited to Peoplesoft, Peoplenet, CRM, help desk software)
  • Skilled at gathering and utilizing key metrics to measure efficiency and effectiveness of processes
  • Knowledge of Database Software (Access) and Strong Spreadsheet Software skills (Excel)
  • Strong attention to detail.
  • Ability to maintain confidentiality of sensitive information.
  • Ability to collaborate with staff, peers, branches, corporate and customers as necessary to achieve objectives.
  • Ability to effectively communicate - both verbal and written.
  • Superior customer service skills
  • Ability to manage time effectively, to demonstrate strong organizational skills and to handle multiple priorities.
  • Relies on experience and judgment to plan and accomplish

Job Requirements

Skills and/or Experience: 5 + years of work experience in a high volume, complex transactional environment which may include but not limited to Staffing or PEO industry or Accounts Payable / Accounts Receivable / Payroll departments 2 + years’ experience in a leadership role, skilled at leading and managing a large team Bachelor’s degree or higher preferred Ability to lead a team in performance of assigned tasks. Ability to review, redesign and manage complex and varied processes with a high volume of transactions Ability to design, maintain and monitor process controls Knowledge and understanding of how to effectively utilize automaton tools (may include but not limited to Peoplesoft, Peoplenet, CRM, help desk software) Skilled at gathering and utilizing key metrics to measure efficiency and effectiveness of processes Knowledge of Database Software (Access) and Strong Spreadsheet Software skills (Excel) Strong attention to detail. Ability to maintain confidentiality of sensitive information. Ability to collaborate with staff, peers, branches, corporate and customers as necessary to achieve objectives. Ability to effectively communicate – both verbal and written. Superior customer service skills Ability to manage time effectively, to demonstrate strong organizational skills and to handle multiple priorities. Relies on experience and judgment to plan and accomplish